Nexus Distribution

Purchase, inventory & vendor management platform

  • Six roles with module and action-level permissions
  • Multi-stage purchase approval workflow
  • Live stock across three warehouses
  • Vendor performance scoring
  • KPI dashboards, reports and exports
  • Payment, email and WhatsApp integrations

Sign in to Nexus

Pick a role — the menu, the data and the actions available all change.

At this tier authentication includes: email/phone login, OTP where required, password reset, email verification and session management — with role-based access across every module.

Dashboard

Financial year 2026–27 · Q2
VIEW AS
SARajeev NairSuper Admin
₹Purchase value (QTD)
₹4.82 Cr▲ 18% vs Q1
Pending approval
3₹18.4L blocked
Open POs
4712 overdue
Stock-outs
9▲ 3 this week

Purchase value by month

Spend by category

₹4.8Cr
Raw material52%
Packaging21%
Consumables15%
Logistics12%

Needs your attention

Recent activity

✓
PO-2026-0418 approvedDeepak Mishra · 40 minutes ago · ₹3,84,000
→
REQ-1187 submitted for approvalSana Nadkarni · 1 hour ago · ₹6,20,000
!
Low stock alert — NX-4410 Corrugated boxesSystem · 2 hours ago · Warehouse B
✕
REQ-1183 rejectedDeepak Mishra · Yesterday · Budget exceeded for Q2
✓
Goods received against PO-2026-0402Warehouse A · Yesterday · 1,200 units

Approvals

Multi-stage workflow. Each stage has its own approver and value limit.

Purchase requisitions

Raised by any department, routed automatically by value.

RequisitionItemDepartmentRaised byValueStage

Purchase orders

Issued to vendors after approval. Tracked to goods receipt and payment.

POVendorItemsValueDueStatusPayment

Inventory

Live stock across Warehouse A (Bhiwandi), B (Hosur) and C (Guwahati).

SKUs tracked
1,284Across 3 warehouses
Stock value
₹7.14 Cr▲ 4%
Below reorder level
38Action required
Ageing over 90 days
₹42.8L6% of stock value

Stock register

SKUItemWarehouseOn handReservedAvailableReorder atLevel

Vendors

Performance scored on delivery, quality and price competitiveness.

VendorCategoryOpen POsYTD valueOn-time %QualityRating

Reports

Filtered by date range, department, vendor or category — exportable to Excel and PDF.

Report builder

PeriodRequisitionsPOs issuedValueAvg approval timeOn-time delivery

Integrations

One to three integrations are included at this tier. Additional connections are quoted separately.

Payment gatewayVendor payouts and payment status reconciliationConnected
Transactional emailApproval requests, PO issue, goods-receipt confirmationsConnected
WhatsApp Business APIApproval alerts to managers, dispatch alerts to vendorsConnected
SMS / OTP providerOTP login and critical alertsAdd-on module
Tally / accounting syncPush approved invoices to your accounting systemAdd-on module
Logistics partner APILive shipment tracking against each POAdd-on module
Each integration is scoped, built, tested and documented. Third-party subscription and usage charges (gateway fees, WhatsApp conversation charges, SMS credits) are billed to you directly at actuals.

Roles & permissions

Six roles with module-level and action-level permissions.

Permission matrix

✓ full · ◐ limited · ✕ none
Module / actionSuper AdminAdminManagerStaffVendor

Approval limits

RoleCan approve up toEscalates toUsers
Staff—Manager18 users
Manager₹5,00,000Admin6 users
Admin₹25,00,000Super Admin3 users
Super AdminUnlimited—2 users

System settings

Restricted to Super Admin.

Approval routing is configurable — thresholds, stages and approvers can all be changed without a code release.

ConditionStage 1Stage 2Stage 3
Value under ₹50,000Manager——
₹50,000 – ₹5,00,000ManagerFinance—
₹5,00,000 – ₹25,00,000ManagerFinanceAdmin
Above ₹25,00,000ManagerFinanceSuper Admin
Capital expenditure (any value)ManagerFinanceSuper Admin
EventEmailWhatsAppIn-app
Requisition submittedOnOnOn
Approval pending over 24 hoursOnOnOn
Requisition approved / rejectedOnOnOn
PO issued to vendorOnOnOff
Goods receivedOnOffOn
Stock below reorder levelOnOffOn